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Document Search Path

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The PRS manages linked documents by recording the full document path name. If previously linked documents are moved to a different location, or are accessed through network path names that differ from one PRS client to the next (see also Documents Folder), then PRS clients will be unable to find and open the documents from their originally linked locations.


The PRS Document Search Path option allows the PRS to automatically cope with these situations.


The Document Search Path is a semi-colon-separated list of folders and folder mappings that are searched whenever a document cannot be found at it's linked location. List entries are processed left to right.


Entries in the list can be one of two forms:


1.A single folder name, in which case the folder (but not it's subfolders) is searched for missing documents.
2.A folder mapping consisting of two folder names separated by an = character. In this case the first folder is mapped to the second when performing the search. In other words, the left hand (old location) folder is replaced by right-handed (new location) folder in linked paths.


Folder mapping examples:




Linked documents in P:\PUB and it's subfolders have been moved to J:\ and can no longer be found.

Add the folder mapping P:\PUB=J:\ to the Document Search Path. For example file P:\PUB\DOCS\MYFILE.DOC would be translated to J:\DOCS\MYFILE.DOC. This form is most useful when entire folder trees are relocated.

A PRS client PC stores linked documents locally in C:\PUBLIC\DOCS which is seen at location P:\DOCS from other PRS client PCs. Documents linked at the first PC cannot be seen on other PCs.

Add the following cross mapping in the PRS Document Search Path: C:\PUBLIC\=P:\;P:\=C:\PUBLIC\. This will translate document links saved from the first PC to the equivalent location seen by the other PCs (and vice versa).