Option

Description

Use Microsoft Outlook for Email

Use this option to force the PRS to use Microsoft Outlook for sending email from the PRS.

Outgoing Email security prompt

Disables the Microsoft Outlook security prompts that occur when you send mail from the PRS.

NOTE: If you use a POP3/SMTP mail server then unchecking this option will cause outgoing mail items sent from the PRS to appear in Microsoft Outlook's Drafts folder (instead of the usual Outbox folder) until they are dispatched by Outlook, this behaviour does not affect the sending of emails but can be a bit disconcerting if you're not aware of it.

Include secondary Email address

If a personnel secondary Email address exists then include it (along with the primary Email address) when composing vacancy generated Emails.

Copy InBox messages to mail archive

Sets the default value of the InBox Mail Message Copy messages to Mail Archive checkbox.

Spell check outgoing Email

Always spell check outgoing Email and SMS messages before they are sent.

Mail format

Outgoing email format: HTML (default) or plain Text.

Wrap lines longer than ... characters

Enabling this option causes the lines of outgoing mail messages to be wrapped so they are no wider than the maximum specified width.

Use Markdown

Apply Markdown HTML formatting to the email message body.

Site wide HTML mail signature

This option ensures all outgoing email messages use the site wide HTML message templates and that other mail options are set automatically to best match the installed HTML message template.

HTML Logo

Sets the site-wide graphic file to be embedded in outgoing HTML formatted email messages. The logo appears at the end of the message unless explicitly positioned in the HTML Mail Template. You must be logged on as  Supervisor to set this option.

TIP: To remove the logo from outgoing emails hold down the Ctrl key when you click the HTML Logo button.

HTML Signature

Set the site-wide HTML mail signature. You must be logged on as  Supervisor to set this option. If you don't set this option the PRS synthesizes a default HTML signature.

TIP: If you want to revert to the default signature hold down the Ctrl key when you click the HTML Template button.

Text Signature

Sets the currently logged in user's plain text email signature. This signature and is only used if the Text mail format is selected. If you don't set this option the PRS synthesizes a default user signature.